Techniques That Can Be Applied To Ensure Maximum Concentration Of Staff In Meetings
Meetings are significant in any company. Any organization find it essential to conduct meetings as a way of deliberating on the state of the business and setting new goals. It is a forum where workers get a forum to discuss about their conduct and how they have carried out business activities in the past. The employees play a key role in making business meetings successful. The management wand to have a successful meeting that has few shortcomings and where the workers will leave the room having understood the agenda of the meeting. Many employees struggle to stay attentive during the meeting, and they may lose their concentration few minutes into meetings. Below are methods that you can use to ensure your staff concentrate during the meeting.
Ensure you have good timings in your meeting. It is important to consider the time that you set the meeting. It should not be a time of the day when you notice the staffs tired from the day’s work. It is crucial to introduce breaks in between the meeting rather than having the meeting run from the beginning to the end. Running the meeting for long hours will make the employees to wander off and start thinking of other things. Introducing breaks in the middle of the meeting will give your employees a chance to clear their thoughts and browse through their emails and stretch outside while going to the restroom.
You need to encourage your employees to ask questions throughout the meeting. This is a great way of making them attentive during the meeting. Before you change topics, introduce a forum of questions where they can make inquiry. You will find out their level of concentration by the type of questions that they bring forward. It is a productive method that you can use to ensure the employees are equal participants in the meeting. Refrain from discussing things that are not part of the meeting’s agenda. It is essential to stay on the topic. Use visual guides to help you keep on the topic, you can make use of switch slides and laser pointers that you can use in the boardroom. If a worker asks a question that is not in line with the topic of discussion; you can ask them to ask the question after the meeting has ended.
You also need to eliminate distractions. Ask the staff to keep their cell phones out of sight when you are in the meeting. Cell phones are a big distractions to people hence the need to control their use. It is necessary to improve a way of dealing with the employee’s major causes of disturbances. Make Sure that the boardroom is well cleaned and arranged as a way of reducing employee’s distractions by the environment. The decorations should be reduced.